§ Legal
Privacy Policy
Last updated: 16 May 2025
Pulse Core Vector Axis takes data protection seriously. This policy describes what personal information we collect, how we use it, how we protect it, and what rights you have in relation to it.
We do not sell personal data. We do not share it with third parties except where necessary to operate the site or comply with legal obligations.
1. Data We Collect
- —Contact form data: When you use our contact form, we collect your name, email address, an optional subject line, and your message. This information is used solely to respond to your enquiry.
- —Cookie and analytics data: If you consent, we collect anonymised data about how you interact with the site. This includes pages visited, session duration, and referral source. No personally identifiable data is collected through analytics cookies without additional consent.
- —Advertising data: Where advertising cookies are enabled, data about your browsing behaviour may be shared with advertising platforms for measurement and targeting purposes. See our Cookie Policy for details.
- —Technical data: Like all websites, our server logs may record your IP address, browser type, and device information when you visit. This data is used for security and operational purposes and is not retained beyond its technical necessity.
2. How We Use Your Data
- —To respond to messages and enquiries sent via the contact form.
- —To understand how visitors use the website and where improvements can be made (analytics, with consent).
- —To show relevant advertising to previous visitors on third-party platforms (advertising cookies, with consent).
- —To maintain security and protect against fraud or abuse.
- —To comply with applicable legal obligations.
We do not use your data for automated decision-making or profiling that would have a legal or similarly significant effect on you.
3. Legal Basis for Processing
- —Consent: Where you have given explicit consent, such as by accepting optional cookies or submitting the contact form.
- —Legitimate interests: For basic site security, fraud prevention, and improving the website experience.
- —Legal obligation: Where processing is required to comply with applicable law.
4. Data Sharing
We do not sell your personal data. We may share data with:
- —Analytics providers: Anonymised usage data, where analytics cookies have been accepted.
- —Advertising platforms: Aggregated or pseudonymous data for measurement and remarketing, where advertising consent has been given.
- —Legal authorities: Where we are required to do so by law or court order.
5. Data Protection
- —All data transmitted via forms is sent over encrypted HTTPS connections.
- —Contact form submissions are only accessible to authorised personnel involved in responding to enquiries.
- —We retain contact correspondence for as long as reasonably necessary to handle your enquiry and any follow-up, after which it is deleted.
- —In the event of a data breach involving personal data, we will notify affected individuals and relevant authorities as required by applicable law.
6. Your Rights
- —Access: You may request a copy of the personal data we hold about you.
- —Rectification: You may ask us to correct inaccurate or incomplete data.
- —Erasure: You may request the deletion of your personal data, subject to any legal obligations we may have to retain it.
- —Portability: Where applicable, you may request your data in a machine-readable format.
- —Objection: You may object to certain types of processing, including direct marketing.
- —Withdraw consent: You may withdraw any consent you've given at any time, including via the Cookie Policy page.
To exercise any of these rights, please use the contact form.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may: avoid filling out contact forms or any data-submitting features; disable cookies through your browser settings (see our Cookie Policy for more details); or contact us directly to request the deletion of any previously shared personal data. We respect your privacy choices. If you would like us to delete your data, please reach out via our Contact page. We will process your request promptly.
7. Changes to This Policy
We may update this policy from time to time. When we do, we will revise the date at the top of this page. Continued use of the website after changes constitutes acceptance of the updated policy.
Retention and storage of personal information
Pulse Core Vector Axis retains personal information only for the period required to fulfil the original purpose for which it was collected, or as required by Japanese law (Act on the Protection of Personal Information, APPI Article 19). For most contact-form submissions and consultation records, our retention period is up to 36 months from your last interaction; transactional records (e.g., invoices, refunds) are retained for the seven-year period mandated by Japanese tax law. After the retention period elapses, data is securely deleted or anonymised in line with our internal records-management policy. You may request earlier deletion at any time using the contact details below — we will action verified requests within 30 calendar days unless legally required to retain the information.
International transfers and cross-border safeguards
While Pulse Core Vector Axis operates from Japan and stores most data on infrastructure located within the Japanese jurisdiction, certain processors used for hosting, email delivery and aggregated analytics may be located in the European Union, the United Kingdom or the United States. Where personal information is transferred outside Japan, transfers are made under safeguards required by APPI Article 28 — namely (i) the destination jurisdiction recognises an equivalent personal-information-protection framework, or (ii) the processor is contractually bound to standards substantially equivalent to APPI, or (iii) you have provided explicit informed consent at the point of collection. A list of sub-processors currently engaged is available on request.
Children's privacy and accessibility
Our services are not directed to children under sixteen (16). We do not knowingly collect personal information from minors and we apply additional verification when an account or enquiry appears to originate from a person below the age of consent. If you become aware that a child has provided us with personal information, please contact us using the channels below and we will delete the records promptly. We design our forms and consent flows to meet Japanese web-accessibility expectations (JIS X 8341-3) wherever practical; if you encounter an accessibility barrier preventing you from exercising your rights, please tell us and we will provide an alternative channel.
Contact — personal-information protection manager
Pulse Core Vector Axis — Personal Information Protection Manager
Address: 〒273-0021 Chiba, Funabashi, Kaijin,
Phone: +81 47-431-7284
Email: info@pulsecorevectoraxis.com
For complaints regarding personal-information handling that we cannot resolve to your satisfaction, you may contact the Personal Information Protection Commission of Japan (PPC, 個人情報保護委員会) at www.ppc.go.jp.